Minutes of Trustees Minutes
23rd March 2026 at 6.30pm
Present: Neil Stevenson(NS), Paul Shalliker(PSh),Cristian Durant(CD),Dave Walpole(DW),Bob Bradberry(BB),Helen Tilley(HT)
Julia Shaw(JS)representing Tennis, Kay Down(KD) – New Trustee
Minutes taken by Roz Conde – Hon Sec at Ketton Sports & Community Centre (KSCC)
Apologies – Jayne Wheeler(JW), Paul Simmons(PSi), Anna O’Connor(AC), Ed Finch(EF) Russ Pye(RP)
Prior to the meeting Lynn Shalliker had prepared an information sheet outlining what had been happening at KSCC as Sami has stepped down and Lynn is taking on her role. The Trustees gave thanks to Lynn as very helpful and informative.
New Trustee Chair and New Trustee
PSi has put himself as the new Chair of the Trustees although DW did have an interest but thought PSi would be better suited as he also represents Ketton Parish Council. PSi has resigned as a Director.
PSh was voted in as a Director – BB voiced his concerns that PSh does a lot of work at KSCC and did not think this was right. NS pointed that PSh could put in receipts for materials and would be reimbursed.
BB duly proposed PSi and CD seconded this, and PSi was duly elected as the Chair of the Trustees and DW was duly elected to be Vice Chair of the Trustees.
KD duly introduced herself and has a social keen interest in KSCC – NS proposed KD and she was elected as a Trustee of KSCC.
Padel Update
NS addressed the Trustees – KSCC should have an answer by the beginning of April if going ahead as Heidelberg would only extend the lease to 20 years and Padel UK want a 99-year lease – Heidelberg refused this and the most they would extend the lease is 25 years. There has been ‘tooing and froing ‘ between KSCC, Ketton Parish Council(KPC), Heidleberg and Savils (agents). KSCC have put in the new proposal to KPC who will go back to Heidleberg and Savils as neither will liaise with KSCC hence KPC to liaise accordingly.
Padel UK are looking at another site.
BB asked about planning permission and for now this on hold until KSCC have a more definitive answer regarding the lease.
Other Developments – EON are the new gas and electric providers and are with them for three years and again savings being made. EON have given £25000 for solar panels which will be installed on the roof of KSCC, and this will save considerable money once up and running. Permission has been granted from KPC to proceed. CD asked if the electricity produced just for the building and NS confirmed that it is only for the building for now.
KSCC has been awarded the funds to put in a water bore hole which again will save money as in the summer a lot of water is used and there is a high storage capacity. It will be situated near the Bowls Club as needs to be accessible. This will benefit all the relevant sports sections.
Car Park and entrance road
Grant to Augean to change the right hand side of the area where the entrance is to a Car Park and this will be activated if Padel does not go ahead.
The entrance road needs to be resurfaced but KSCC cannot afford this so CD to ask Mills of they will make good and PSh has organised for the pot holes to be filled.
Car Parking at KSCC seems to be a problem at times as people have been known to park anywhere and not take into consideration other users. Julia said there was an altercation and the driver of the vehicle received verbal abuse from someone who was trying to organise the parking – this is not acceptable.
NS pointed out that white lines are not option due to the gravel, suggested putting in posts and painting them white but HT said that they would probably also be ignored and when Bowls have matches they put a few cones out for the visiting team so they can park near the Bowls Club.
Maintenance Fees
NS stated that these need to be increased. At the moment, it is £10 but ideally to be increased to £20. No-one agreed with this as stated too high. HT suggested £15 and other Trustees pointed out that £20 was too much and that membership would decline.
NS explained that the fees need to be increased as it has come to light there are issues that need to be fixed, such as the boiler had to be repaired and overhauling of certain equipment has proved costly as all fire extinguishers have to be maintained and also certain internal doors do not meet fire regulations – all of these are costly.
DW suggested that Fees be discussed in December each year and this was agreed.
NS pointed out that there is plenty of space for Sponsor Boards, but the sections would have to ask relevant companies if they wanted to buy a Sponsor Board.
CD asked about Ketton TriAthlon and NS advised that they rent the outside area for their sessions. CD stated that if members could see where the fees were being spent it would be beneficial.
Julia asked what the intention was for KSCC when the refurbishment happened. The idea was for the community to use KSCC, but this has not happened as hoped. HT said that the venue was too big and so no atmosphere and she believed that there should have been a snug or something similar constructed. KD said that KSCC does not seem to have an actual identity anymore. DW stated that there were a lot more activities before the refurbishment which is one of the reasons why the venue was made bigger but circumstances have dictated a lot of what has happened. COVID hit all hospitality hard. DW believes that the large and small areas are the wrong way round.
Financial Report – Roz emailed this to all before the meeting. HT asked who Andy Smith was and this is the company who was responsible for the Casino Night but did not turn up and KSCC had paid £1250 to him. This is going through to the Small Claims Court so KSCC can get the money back as all avenues have failed to produce any refund from Andy Smith. HT was shocked at how much Sky Sports cost and asked if it was really necessary and PSh confirmed that it is as people do come to KSCC to watch certain sports.
AOB
Before the meeting JW asked Roz to address the Trustees.
JW has given 6 month’s notice of her resignation from KSCC as a Trustee and Director which would give enough time for a replacement to be found and for the transition. If KSCC wish to retain her services as an Accountant, then she is happy to do this. NS accepted her resignation but stated that JW does not need to give six months so clarification is now required when JW will resign – now or in 6 months? NS – Once all information has been transferred over then JW can resign.
NS went onto say that a third party is coming on board to deal with Staff Contracts, Health and Safety, Employment Law and Russ Pye is dealing with this. However, NS would like JW still to be involved as she knows KSCC so well and with issues such as new trustees and directors this information has to be filed with the Charities Commission. Also need JW regarding all HMRC matters. Discussions will have be made with JW regarding this.
JW asked if the Tin Hut people were paying rent to store it and NS said that going forward, they would be paying rent once a contract has been drawn up.
BB asked if Gift Aid had been sorted out yet – this is ongoing.
BB has been talking with the company who rent the kitchen and they are prepared to offer catering services for wakes and one of the suggestions was to charge an extra £2 per person for food so for example if £10 then we would charge £12 and KSCC would get that money. However, there would not be a hire charge for the venue. This is a possible option but needs more investigation.
The Walking Group paid for the upholstery of 19 soft armchairs – Roz to do a letter of thanks. PSh paid for the upholstery of 4 wooden armchairs and the Trustees thanked him for this.
HT asked if the fridge that had been put by the bowls club could be removed and this will be done.
Date and times of next two meetings
22nd June at 6.30pm
21st September at 6.30pm