Minutes of Trustees Meeting held on 24th April 2025 at
Ketton Sports & Community Centre(KSCC)
Present: Neil Stevenson(NS), Andy Bird(AB), Paul Simmons(PS), Anna O’Connor(AC), Bob Bradberry(BB), Helen Tilley(HT)
Minutes taken by Roz Condé – Hon Sec at KSCC
- Apologies – Jayne Wheeler, Ed Finch
- Directors Update on Transition
NS Chaired the meeting, and the purpose of this meeting was to let the Trustees know how things were progressing at KSCC and who the directors are and what they are responsible for, and these are as follows: –
Jayne – to handle the cashflow, bookkeeping and accounts
Ed – to look at getting better deals for utilities and insurance, also to liaise with the rep from Ketton Brewery regarding beers.
Paul – to liaise with Roz and Sami regarding bookings, staffing for large events – pricing, and where applicable to meet with the client to discuss their needs regarding drinks – this generally applies to wedding receptions. Ketton Parish Council Representative.
Neil – general maintenance at KSCC. Liaise with Sami regarding ordering with Bookers – Cash and Carry. Neil to do the banking.
Each section was asked if a director could be provided from each section.
Triathlon and Cricket – focus on moving forward. Both sections have agreed to the £10 per person per year. Cricket had already outlined their finances for the year and so the charges would be paid later in the year and this is fine. Cricket were yet to propose a director but had someone in mind. Triathlon want to get involved and will also propose a director.
HT – Bowls are unable to provide a director but will of course continue to contribute their services for events etc. They are paying the £10 per person per year.
AC – Tennis. No director will be put forward as they are self sufficient and pay their own electric, look after the courts themselves, but appreciate the toilets are used and are happy to pay a subsidy.
BB was disappointed that Cricket were not present at the meeting.
NS – The hope is that all sections will be involved in raising funds for KSCC and helping out when and where is required whether it be general maintenance or getting better deals for utilities etc.
Any of the Trustees can ask the directors for assistance and with suggestions for making KSCC work and all suggestions will of course be considered and will be appreciated.
It was agreed that there would be a Trustees Meeting every 3 months.
- Furniture for KSCC from Walking Group
The Walking Group had kindly donated £3000 for furniture and PS is looking into this.
- AOB
HT asked what the charge is to hire the room and was advised that it is £30 per hour with bar staff and £15 per hour without. She was advised that this is stated on the website and PS asked about the hire charges and whether they should increase and NS asked if the Trustees thought this would be a good idea but AB and AC believed to leave them as they are for now.
HT asked if there is a Safeguarding Officer for KSCC and NS pointed out that we do not need one as each section has their own. HT stated that in previous times KSCC made good money from car boots and NS has no objection in holding one but only if done properly and that no grounds were damaged as this costs a lot of money to put right. NS suggested tabletop sale in the car park or something similar.
BB asked about the water leak and NS advised this had been identified and various isolators were in place but eventually the relevant pipe(s) would need to be to be replaced but this will be very costly.
BB asked about the gravel, and this will be bagged up and Cristian was going to ask Mills to scatter it over the car park.
HT asked for verification on the sections using the venue free of charge throughout the year and NS explained that each section can put on an event free of charge once a year. HT stated that Bowls have two galas a year and so would Bowls have to pay for one and yes, they would. HT also asked if they wanted the Bar open during their gala would this have to be paid for, and NS pointed out that yes if a paid member of staff was manning the bar, then this would have to be paid for but if a non-member would do the bar, then no charge. Roz to send Directors the Gala dates and times for the bar to be opened as the galas are held during the day on a Wednesday. HT said that the June Gala would be the free event, and they would for the gala being held in August would be paid for.
HT asked if the parents who drop their children off for football etc could volunteer and NS pointed out that getting volunteers had proved very difficult.
BB enquired about the cleaner duties as he had noticed cobwebs in the foyer and HT asked how many hours does the cleaner do and if they have a cleaning routine- the directors will discuss this with Jayne. Roz has spoken to Jayne about this and that the foyer has been done and a plan is already in place to spruce up the outside areas.
AB asked about the curtain tracks as this was supposed to have been done sometime ago and now needs to be done – NS will chase this up.
HT asked if the sections have meters in place and it was confirmed that all sections pay accordingly for the utilities.
Suggested date and time of next Trustees Meeting – Thursday 24th July at 7pm at KSCC