Minutes of Trustees Meeting
24th March 2025 @ 7pm
Present: Nigel Roberts(NR), Jayne Wheeler(JW), Neil Stevenson(NS), Dave Walpole(DW), Bob Bradberry(BB), Andy Bird(AB), Helen Tilley(HT), Anna OConnor(AC), Paul Simmons(PS)
Apologies – Ed Finch(EF) and Cristian Durant (CD)
Minutes taken by Roz Condé – Hon Sec at Ketton Sports & Community Centre(KSCC)
Section Maintenance Charges
NR opened the meeting by tending his resignation as Chairman of the Trustees and that this would be his last meeting. He was thanked for his help.
He is behind the proposals that NS has suggested.
NS took over and expressed his concern over KSCC and that the proposals must be agreed to at the meeting. If not then KSCC could close permanently and there would be no sports whatsoever and the building would be closed – however, this is the worst-case scenario.
Before, the meeting the Trustees were sent an email outlining that the cost of £20 per person per year has been proposed – two sections had agreed to this prior to the meeting, and they were Football and Bowls. Tennis and cricket had sent an email outlining their concerns and one of the main points was that all debt had to be cleared as other sections should not pay another sections debt. No section pays for the rent of the ground.
HT explained that Bowls reluctantly agreed as they do not want KSCC to close and they appreciate how much goes on behind the scenes with the day to day running of KSCC, but HT suggested that the Sports TV is cancelled as this would save a considerable amount of money – however, JW explained that it was cancelled last year and she received such abuse from people that it was re-instated and it was decided that the Sports TV would stay but HT thought that if certain people wanted to watch a specific sporting event then that section should pay accordingly, but as JW stated one has to have the actual Sports TV contract in place. HT believes that Cricket should pay for the Cricket TV. DW stressed that the TV was for all.
AC stating that the waste disposal seemed very expensive, but NS and JW explained that the waste disposal company must sort through the rubbish and pick out anything that is re-cyclable hence the cost, and this is the same with all other waste disposal companies.
NR asked how much other centres charge for their football pitches and NS said that it ranges from £80 to £170.
NS – The NEW proposal put forward is £10 per person per year starting 1st April 2025 and this will be looked at annually, as it may be increased to £15 per person per year. This was duly voted and agreed and so ALL SECTIONS will pay £10 per person per year, this of course includes Cricket who must pay the relevant amount. The amount would be paid dependant on the season of each section.
A director is be put forward from each section to help with the day to day running of KSCC and this is non-negotiable, and again this must be agreed at the meeting as if not then EF, NS and JW would all step down and this is not a viable option. HT said that Bowls would struggle to put forward a director. PS need input from Bowls as communication is vital. JW stressed that they need help from all sections as EF, NS and herself cannot handle the stress involved. Section directors details are required by 31st March. The idea being that the directors would run KSCC and they would make the relevant decisions, and there would be a transition from KSCC being charity based to Trading CIC.
This was agreed and would like to have the directors put forward as soon as possible. NR stated that a director could be put forward from outside the Trustees but don’t want to be overwhelmed at this stage although it is a possibility going forward. AB asked if the Parish Council had to put forward a director and they do not. Each relevant Trustee will go back to their respective clubs to ask for a director to be put forward.
Ketton Tri-Athlon/Panthers will pay for using the outside space and NS will forward a proposal to Roz and if they put forward to come on board then they will be also expected to pay the £10 per person per year and if they do not agree then they will have to train elsewhere.
The electric must be sorted with Cricket and they must pay the relevant charge.
With KSCC being run by directors there will not be the usual Trustees Meetings but an annual meeting (although this is subject to change as maybe quarterly) – however, there will be a meeting in April to discuss how things are going regarding directors and the other topics discussed (electric charges – Cricket).
BB asked if the Trustees are now dissolved and no, they are not. NR will look into closing down charity although AB pointed out that KSCC would lose some money so need to be very careful regarding this.
AOB
HT mentioned if KSCC were still doing catering and this has ceased has deemed uneconomical. She also said there was wastage when pouring certain drinks and were the staff trained and JW re-iterated that all the Bar Staff were duly trained.
The question was asked about the floodlights and JW said that football replaced the bulbs which cost considerably more than the recharge of electricity would be. Also, that Tennis have their own separate electricity supply so pay for their own floodlights.
JW said that KSCC is closed on Monday, Tuesday and Thursday over the winter months as not economically viable to open up.
JW said that all sections must let Roz know of upcoming events so they can be entered onto the online diary, as at the moment there are no cricket fixtures on the online diary.
NB is looking into getting one lease for KSCC as at present this is not the case.
Permission has been granted for the car park on the right hand side of the entrance to KSCC.
NS has been in talks with various companies concerning a 3G pitch and the Football Foundation have decided that KSCC would be ideal and this could come to fruition in 2027 and they would project manage everything and if this were to go ahead then it would be profitable to all.
AB kindly stated that the Healthy Walking group would donate and Gift Aid £3000 for new furniture but this money must be used for new furniture and nothing else and this was very much appreciated and thanks were given.
NR said that the Bowmen of Rutland are still very interested in using KSCC and they would pay rent and they would look after the relevant ground and pay for the upkeep.
AC will run the Tuck Shop for the MPW Kids Active Club from 7th to 11th April and 14th to 18th April and BB has kindly offered to open up for them – 8.15am.
Date and time of next Meeting
Thursday 24th April at 7pm at KSCC
This meeting will be to discuss the directors and the general day to day running of KSCC and NS will be chairing this meeting.